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Customers (Debtors) |
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Unlimited number of customer accounts. Add new accounts or modify account details while working in any transaction. |
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Set up defaults to speed up new customer account creation. Create customer accounts `on the fly'. |
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Multiple delivery addresses can be entered for each customer for invoicing branches with consolidated statements to the head office. |
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Set up email addresses per customer, per delivery address. Email customer documents. |
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Create up to five user-defined fields for each customer for additional information. You can optionally access these when you invoice, and print them on documents, including
statements |
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Run customers in open-item for full reconciliation of all payments or credit notes against invoices, or balance forward for easy and quick processing. Suppress statement printing for any customer (e.g. cash customers). |
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Set up customisable day-based payment terms (e.g. 7 day payment terms, 14 day
payment terms, etc.). Aged messages can be set up to print on statements for credit
control purposes (e.g. 30-day message, 60-day message, etc.) – The messages can also
be suppressed, by customer. |
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Produce an age analysis and overdue reports for credit control. |
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Specify interest terms per customer and Pastel will calculate and post your interest
journals. Suppress interest charging by customer. Vary interest rates at any time. Suppress
trivial amounts of interest by specifying minimum interest charges. |
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Specify overall invoice discounts (trade discounts) per customer. Specify one of three price lists per customer. Override / change any of this when invoicing (password controlled).
Specify a discount matrix per customer category, per inventory group or customer specific
prices, based on volume breaks. |
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Attach an unlimited number of notes to each customer. Print these out for credit control or
to track sales calls, etc. |
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Print form letters to all or specific ranges of customers. Use this for mass mailing customers
or to follow up on overdue accounts. Address labels can also be printed for the same range
of customers. |
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Design your own customer statements using Pastel's forms designer. Import your own
company logo for professional looking statements. |
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Use graphs to analyse sales trends. |
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Use Pastel’s easy ‘drag and drop’ functionality to re-allocate payments to invoices. |
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Benefits.. |
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Customer Invoicing
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Flexible document numbering. Choose between global document numbers and document numbers per user. |
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Document names can be customised including the supporting document. |
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Process quotations and sales orders. Link multiple quotations or sales orders to invoices.
Link the entire document or part of it into the invoice automatically. |
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Auto-create purchase orders directly from within customer documents. |
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Auto-manufacture an item directly from within customer documents. |
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Auto-create a back order for a customer if there is insufficient quantity to invoice. |
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Quick-mode invoicing can be used to speed up processing. Capture or scan the item code
or enter a ‘hot-key’ abbreviation and Pastel completes the entire line with defaults. |
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Specify tax per item for defaulting at time of invoicing. Can be overridden. |
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Email or print all customer documents. Print on plain or pre-printed, single sheet or
continuous paper. |
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Design your own invoices with your name, logo, etc., or modify the default formats. |
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Modify an invoice after printing but before posting (password protected option) and re-print
if necessary. Print multiple copies on laser printers. |
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Credit control messages warn if credit limits are exceeded. Credit data displays on the
screen. Block bad accounts and Pastel will allow no further invoicing on the account. Credit
control reports allow follow-up of overdue accounts. Notes attached to customer records
can be viewed at any time. |
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Warning messages display if minimum gross profits are not achieved. Set invoicing line
limits to check data capture. |
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Show specific messages on any document (free format) - these have defaults but can also
be edited when invoicing. |
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Customer specific prices / volume based pricing. Create price matrices per customer
category per inventory group or create customer specific prices per customer per inventory
item, based on volumes. For foreign currency customers, enter prices in their currency. |
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Invoice exclusive or inclusive of tax. Choose either method when invoicing or set up
defaults per customer. Print tax amounts or percentages per line or suppress tax printing on lines. |
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Give discounts on any single line of an invoice. |
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Calculate and show settlement discount (early payment discount). |
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Enter financial lines on an invoice - use this to invoice out charges direct to the general
ledger (delivery, services, handling fees, agent's commission, etc.). |
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Capture unlimited narration lines on an invoice - this can be entered line-by-line or in a
‘text window’ format, with automatic word-wrap facilities. |
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Analyse sales by rep or area. |
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Set up a commission structure for each salesperson with volume breaks. Print rep sales commission reports based on sales or gross profit. |
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Enter one invoice and auto create it for all customers of a specified category. Use this for
fee billing, invoices, subscriptions, etc. |
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Create recurring invoices and auto-generate them once a month / quarter / year. Use this
for easy invoicing of contracts (e.g. rents, levies, subscriptions etc.). |
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Store all invoice history for as long as required. Look up invoice details for any customer,
for any period. Optionally display gross profit. |
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Inventory levels of items being invoiced always display on the screen. Add or modify
inventory items at any time while invoicing (password controlled). Pastel will optionally
warn you if the quantity of items on hand fall below their re-order level. |
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Design your own customer invoices using Pastel’s forms designer. Import your own
company logo for professional looking invoices. |
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Put invoices on hold. Invoices on hold do not update until they are taken off hold. |
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Benefits..
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Point-Of-Sale (Only available in Pastel Partner Point-Of-Sale and Pastel Partner Ultra)
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Interface to cash drawers and pole displays. (Control the cash drawer with an operator password.) |
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Receive payments by cash, cheque, credit card, or voucher at point of sale. Use more than one method at a time. |
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Complete cash control. Pastel controls a theoretical value for each operator’s cash drawer. Process journals to move cash in and out of the cash drawer. |
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Cash up procedures. Operators and supervisor have separate cash up procedures. |
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Process COD (cash on delivery) invoices and receipts. Pastel tracks COD payments until receipt. |
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Print invoices on standard printers or on slip printers. |
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Do a quick enquiry on an inventory item (e.g. a price search). |
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Process a cash sale to any customer account. |
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Pay out amounts in cash to customers (EFTPOS). |
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Set up users to go directly to point of sale processing, on opening a set of accounts. |
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Restrict user to only use point-of-sale functions. |
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Suspend a sale by putting an invoice on hold. |
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Specify compulsory data entry fields per payment type. You can specify that the information is always required, never required, or is required when the payment value is
over a specified amount. |
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Benefits..
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Suppliers (Creditors)
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Unlimited number of supplier accounts. Create new accounts `on the fly’. |
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Set up email addresses per supplier. Email purchase orders to suppliers. |
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Run suppliers in open-item for full reconciliation of all payments, credit notes, etc. against invoices or balance forward. Use age analysis reports to determine payments to be made.
Print cheques for supplier payments. |
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Set up customisable day-based payment terms (e.g. 7 day payment terms, 14 day
payment terms, etc.). |
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Block suppliers from whom you no longer wish to buy. |
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Print labels for suppliers for mailing. |
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Attach an unlimited number of notes to supplier accounts. Use this to store contract details
or any extra supplier information. |
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Link inventory items to preferred suppliers. |
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Use graphs to analyse purchases. |
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Benefits..
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Supplier Document Processing
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Email and / or print purchase orders. |
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Capture supplier documents inclusive or exclusive of tax. |
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Capture goods received notes when the goods arrive to update stock levels without
updating the supplier until you receive the supplier invoice. Print outstanding purchase
orders and goods received notes. |
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Link multiple purchase orders or goods received notes to a supplier invoice. Link the entire document or part of it into the supplier invoice automatically. |
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Auto-create purchase orders directly from within customer documents. |
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Create new inventory items `on the fly' with cost and selling prices. Modify inventory item details `on the fly'. |
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Optional warning messages display if you are purchasing from a non-preferred supplier, or
if the supplier has charged a price in excess of the last unit price plus a definable mark-up. |
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Change inventory item selling prices at the time of capturing goods received notes and
supplier invoices to ensure that cost increases are accounted for. |
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Enter financial lines for any invoice - use this to capture charges direct to the general
ledger (delivery charges, services rendered, handling fees, duty, etc.). |
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Facility to purchase linked codes and service items. |
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Costs are continually updated (weighted moving average) based on latest purchases. Full integration performs general ledger accounting entries for all inventory purchased. |
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Purchase history is tracked for as long as you decide - this includes narrative and financial lines. |
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Design your own supplier documents using Pastel's forms designer. Import your own
company logo for professional looking purchase orders, etc. |
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Print inventory labels for a range of goods received notes. |
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Benefits..
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Inventory (Stock) (Not available in Pastel Partner Bookkeeper)
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Import inventory master file information. This can be used for take-on, and also to update
selected selling prices. |
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Unlimited inventory items. |
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Identify each inventory item by means of a picture. |
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Enter barcodes for individual inventory items. When you invoice, you can use the
bar code instead of the item code. Print barcode labels. |
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Inventory item descriptions can be modified while invoicing or can be locked to prevent operators changing them. |
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Enter bin numbers for easy location of stock items in store. Print reports in bin number sequence. |
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Capture default tax rates per item (caters for multiple tax rates, exempt / zero-rated items,
etc.). Globally change inventory item tax rates for rate increases / decreases. |
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Facility to change inventory item codes |
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Specify
inv entry items as service items to override quantity accounting but still use
default prices, tax types, etc. |
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Block inventory items that are no longer in use. |
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Specify whether or not an item can be discounted. |
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Specify whether quantity and unit should display on the invoice for an item. |
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Specify re-order levels and maximum levels. Pastel will print re-order reports
with suggested order quantities with cross-reference to supplier / supplier part number. |
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Optional low quantity warning while processing. This option will warn you if the quantity of items on hand fall below their re-order level. |
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Optionally allow "negative quantities" of inventory. Optional warnings indicate if inventory
items go into negatives. |
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Calculate selling prices based on cost prices plus mark-up. Mark-up can be based on either average or last unit cost. |
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Have up to three price lists with user-definable names (e.g. local price / export price, or retailer / wholesaler / dealer, etc.). Set defaults per customer as to which price list applies. Print price lists inclusive or exclusive for single or all lists. Print labels for items. |
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Specify a Special Price with a start and end date. Pastel uses this price instead of the
normal price list prices when it applies. |
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Set up customer specific prices with expiry dates, per customer, per inventory item, based
on volume breaks. |
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Set up discount matrices per customer category per inventory group with volume breaks. |
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The
Selling Price Adjustment Assistant (wizard) allows price list adjustments based on
mark-up or mark down on the current price, or another price list, or mark up on average
cost or last cost. You can also make prices end in a specific number (e.g. 9.99, 19.99,
29.99, etc.), or ‘round to the nearest’, e.g. 0.05. |
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Prepare new prices in advance and run a simple price change-over procedure when in
effect. Run this procedure again to restore the old prices. |
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Export your price lists or inventory listings to your word processor or desktop publishing
(DTP) program. |
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Use the Inventory Count Assistant (wizard) to perform a full inventory count procedure.
Print inventory count sheets. Import inventory quantities. Print inventory count variance
reports. Update variances between actual and theoretical inventory automatically. Variance
accounts in the ledger are automatically updated. |
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Differentiate your inventory with up to 999 inventory groups for detailed analysis of inventory-on-hand, sales, cost of sales, and adjustment accounts. All invoicing options integrate to general ledger and post inventory purchase, sale and cost of sale entries, as
well as accounting for all tax. Inventory journals perform quantity or cost adjustments with
full general ledger integration to any ledger account - use this for internal use of inventory
items. |
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inventory
valuation reports display at moving average (actual) cost or last cost (e.g. for calculating replacement value for insurance purposes). |
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Define number of decimals (0 to 4) individually for quantities, cost prices and selling prices. |
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Print specific reports to identify slow-moving inventory items. |
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Use graphs to analyse inventory. |
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Benefits..
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Manufacturing (Only available in Pastel Partner Manufacturing and Pastel
Partner Ultra)
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Create bills of material. Specify which components you require to manufacture an item, and how many of each item. Specify additional costs for items such as labour, overheads, and buyouts. Pastel calculates the cost of the manufactured item for you. |
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Determine the selling price on a cost plus mark-up basis, or use the selling prices of the components. |
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Manufacture from components according to the bill of material. Pastel removes the
component items (raw materials) from inventory and the manufactured items are added
into inventory. |
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Unman facture
a manufactured item. Pastel reverses all the entries. |
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Sell component items as normal inventory items. |
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Invoice manufactured items as normal inventory items. |
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Material requirements planning. Produce reports of projected production and raw materials
requirements. |
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Linked codes. Specify a list of linked items with a linked code when you invoice. Pastel
issues each component or linked item, and displays it individually on the invoice. Use this
for the sale of kits, for selling items with containers, for items which replace or supersede
other items, for treatment codes in the medical profession, or any other uses. |
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Linked codes can have remarks and these also transfer onto the invoice. Use this for
extended inventory descriptions. |
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Benefits..
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Reporting
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Output reports to screen, printer, word processing file, spreadsheet file, HTML file, or to an email address. |
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Perform enquiries directly from any zoom screen. |
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Perform drill-down enquiries - for example, you can click on a customer's balance to see
the Transactions which make up the balance, and you can then click on a transaction and
see the source document with individual document lines. |
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Use any size and type of font. You can preview reports on screen, and you can scroll up, down, left and right when viewing reports on screen. |
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he powerful financial report writer enables the creation of customised financial reports. |
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All general ledger reports can be produced in home currency or foreign currency. |
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Use Pastel’s in-built Financial Ratios to analyse key areas of your business. |
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A Cash Movement Report shows you your net inflow / outflow of cash. |
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Design your own layout for any document on screen with the drag-and-drop forms
designer. For example, you can design different delivery note layouts to accompany
different invoice layouts. |
